. Artificial Intelligence (AI) Use Policy

First: For Authors

  1. Permitted Uses

Authors are permitted to utilize AI tools for technical or non-essential aspects of manuscript preparation, subject to the following controls:

  • Language and Style Improvement: AI tools may be used to correct linguistic and grammatical errors, and to improve syntax and style to enhance clarity and readability. Authors bear full responsibility for reviewing and ensuring accuracy of the results.
  • Illustrative Examples: Examples or illustrative material generated by AI tools may be included, provided their source and nature are clearly indicated in the manuscript.
  • Data Analysis: AI may be used to support the analysis of data generated by traditional research, provided that the methodology section includes a detailed description of the tools and criteria used and the rationale for their application.
  1. Prohibited Uses
  • Authoring or Content Creation: AI tools may not be used to prepare or write any substantive part of the research, such as the abstract, literature review, methodology, results, or conclusions. Intellectual contributions must be the authors' own work.
  • Fabrication of data or results: AI tools may not be used to generate false data, results, or statistical analyses. All data must be based on reliable and verifiable research sources.
  • Production of images and graphics: The inclusion of AI-generated images, figures, or graphics is prohibited to preserve authenticity and adhere to ethical standards.
  1. Disclosure Requirements

Authors must disclose any use of AI tools within the manuscript by including a statement in the Acknowledgments section, stating the name of the tool and the purpose of its use, such as:

"This manuscript was reviewed using a tool to improve language and grammatical accuracy."

Second: For Reviewers

  1. Permitted Uses

Reviewers may use AI tools within limited limits to support the preparation of their reports, such as:

  • Improving language and formatting to ensure clarity.
  • Verifying certain references or general information related to the manuscript.
  1. Prohibited Uses
  • Reviewers may not rely on AI to generate intellectual assessments or substantive parts of the report. All comments and decisions must be based on their own personal scientific judgment.
  • Manuscript content may not be fed into AI tools to preserve the confidentiality of the peer review process.
  1. Responsibilities

Reviewers must report any indications of inappropriate use of AI by authors (such as fabricated data or machine-generated text), while strictly adhering to the confidentiality of the review process.

  1. For Editors

Permitted Uses

Editors are permitted to use AI tools for administrative tasks only, such as:

  • Streamlining workflows and monitoring manuscript evaluation stages.
  • Improving communication in editorial letters or invitations to reviewers.

Prohibited Uses

  • AI tools may not be used to make editorial decisions or assess the scientific value of manuscripts.
  • AI-generated correspondence or letters without prior human oversight and review is prohibited.

Responsibilities

  • Verifying authors' compliance with their disclosure of the use of AI and addressing any potential conflicts or violations.
  • Ensuring the integrity of the academic peer review process and its freedom from biases resulting from the use of AI.
  • Educating reviewers about the ethical guidelines associated with the use of these tools and monitoring compliance with them.

 

Fourth: Ethical Considerations for All Parties

AI tools may produce information that appears accurate but is inaccurate or fabricated. Authors, reviewers, and editors are responsible for verifying the validity and accuracy of any content influenced by these tools. AI must also be used in accordance with ethical principles, particularly regarding data privacy, informed consent, and mitigating bias.

Fifth: Consequences of Non-Compliance

  • For authors: Violation of this policy may result in manuscript rejection or retraction of the published article.
  • For reviewers: A reviewer may be excluded from future collaborations if it is determined that they have misused AI tools or violated the confidentiality of the review.
  • For editors: Corrective action will be taken against any editor who uses AI in editorial tasks without adhering to the policy. Commitment to the Ethical and Responsible Use of Artificial Intelligence

The Journal of the Faculty of Languages ​​affirms its full commitment to encouraging the conscious and responsible use of artificial intelligence in scientific publishing. Adherence to this policy by all participants in the editorial process contributes to maintaining scientific integrity and ensuring the accuracy and reliability of academic research.

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